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Declaration of Surplus Property

  1. Reason for Disposition*

    † Any property reported as lost or stolen with an original cost exceeding $5,000 requires the written justification for removal from inventory must be attached to this form, signed by the Department Head.

  2. Upload any attachments, such as justification for lost or stolen items.

  3. Has all sensitive City data been totally erased?*

    Any computer hardware, cell phone device, or other storage medium used to hold City data must be totally erased or rendered unreadable before it is disposed of through departmental transfer or surplus property. Employees should contact the IT Division for assistance if necessary.

  4. Include Quantity, Description of Property, Year of Purchase (if available), City Equipment ID (if available), Condition of Property, and Estimated Current Value.

  5. Leave This Blank: